The definition of a Notary is: Meaning, Duties, Authorities, and Obligations of a Notary

The word Notary comes from the Latin, Notarius, which means “shortwriter, scribe, secretary”. Notary is a public official who serves as an impartial witness for the signing of legal documents such as deeds, written statements, wills, guardianships, and power of attorney.

Notary functions to carry out some of the duties of the State in the field of civil law. Its role is very important in running the government system, serving the community and providing assistance in protecting and ensuring a trustworthy environment.

To find out what a notary is, the following is a complete explanation of the definition of a notary.

Definition of Notary According to Various Sources

Notary Position Act

 Notary is a public official who is authorized to make an authentic deed and has other authorities as referred to in this Law or based on other laws.

Notary Position Act

Notaries are authorized to make authentic Deeds regarding all actions, agreements, and stipulations required by laws and regulations and/or desired by interested parties to be stated in authentic Deeds, guarantee certainty of the date of making the Deed, save the Deed, provide grosse, copies and quotations of the Deed , all of this as long as the making of the deed is not assigned or excluded to other officials or other people stipulated by law.

Merriam Webster’s Dictionary

Notary is a public official who has the authority to prove or ratify a written statement (such as a deed) to make it authentic.

National Notary Association

Notary is a fraud prevention process that guarantees the transacting parties that the document is genuine and trustworthy. This process has three parts carried out by a Public Notary, which includes inspection, certification and recording.


Notary is a professional designation for someone who has received legal education licensed by the government to do legal matters, especially as a witness for signing documents. The form of the notary profession varies depending on the legal system.

Duties and Authorities of a Notary

The duty of a notary is to carry out the public functions of a state government. In more detail, it has been regulated in written provisions, the authority of a notary as follows.

Make an authentic deed regarding all actions, agreements, and stipulations required by laws and regulations and/or desired by the interested parties to be stated in an authentic deed, guaranteeing the certainty of the date of making the deed, storing the deed, providing grosse, copies and quotations of the deed.

Validate the signature and determine the certainty of the date of the letter under the hand by registering it in a special book.

Make copies of the original underhand letters in the form of copies containing descriptions as written and described in the letter concerned;

  • Validate the compatibility of the photocopy with the original letter.
  • Provide legal counseling in connection with the making of the deed.
  • Make a deed related to land, and.
  • Make a deed of auction minutes.

Meanwhile, other authorities regulated in laws and regulations, among others,

  • The authority to certify transactions conducted electronically (cyber notary).
  • Making a Deed
  • And airplane mortgages.

Notary Obligations

Acting trustworthy, honest, thorough, independent, impartial, and safeguarding the interests of the parties involved in legal actions.

  • Make a Deed in the form of Minutes of Deed and save it as part of the Notary Protocol.
  • Attach letters and documents as well as the fingerprint of the appearer on the Minutes of Deed.
  • Issue Grosse Deed, Copies of Deeds, or Deed Quotations based on Minutes of Deed.

Bind the Deed he made in 1 (one) month into a book containing no more than 50 (fifty) Deeds, and if the number of Deeds cannot be contained in one book, the Deed can be bound into more than one book, and record the number of Minutes of Deed , month, and year of manufacture on the cover of each book.

Make a list of the deed of protest against non-payment or non-receipt of securities.

Make a list of deeds relating to wills according to the order in which the deeds are made every month.

Send the list of Deeds as referred to in letter i or the list of nil relating to wills to the center of the will register at the ministry that administers government affairs in the field of law within 5 (five) days in the first week of each following month.

Record in the repertoire the date of delivery of the will at the end of each month.

Have a stamp or seal containing the state symbol of the Republic and in the space surrounding it the name, position, and place of domicile of the person concerned are written.

Read the Deed in front of an audience in the presence of at least 2 (two) witnesses, or 4 (four) witnesses specifically for the making of a private will,

Accepting internship candidates for Notary Public.

That is a summary of the definition of a notary. Hopefully the above explanation can be useful and add to our knowledge.